10 Reasons Why You Should Perform Routine Cleaning Inspections - Reason 4: Tools make them Easy
When most facility managers or building service contractors think of cleaning inspections they think of getting out the old notebook or filling in a tedious checklist form. The process of performing cleaning inspections can be very slow and monotonous. However, with the right tool set, you can speed up the process and find out just how simple cleaning inspections can be.
At first it may take a bit of getting used to, but a well trained and experienced inspector with the correct tool set should be able to knock out a decent sized facility inspection in a few hours or less. Deciding on a tool set that is the right fit for your facility and responsibilities is a key element of the quality program equation.
While there are many different options out there, we recommend you look for something that is not too technically involved. In other words, we would recommend
a program that does not take a lot of front-end work to get running. Usually more technical programs build a barrier for the less technically savvy supervisors or inspectors, thus they often times are not widely adopted.
Within the category of easy-to-use janitorial inspection programs there are still plenty of options. We suggest you visit some of the software reviewing sites out there or spend some time using a search engine like Google to find a few options. Once you have narrowed it down, request online web demos from the various tool developers. Online demos are usually free and offer a great and quick way to see what the quality program is all about.
After deciding on a specific software tool, spend some time training your personnel and letting them do practice inspection runs. Maybe even spend some time showing them the resulting data and explaining what parts are important and why. The more the inspectors and supervisors understand in regards to the quality program, the more they will use it and the easier it will be for them to perform inspections.
With all of the technology available today, there is no excuse for building service contractors, facility managers, site manager or cleaning supervisors who are not taking advantage of tools built for their industry. These tools make so many of the daily tasks much easier and quicker, thus freeing up time for more important things.
